CleaningUpTemplates

Cleaning up your School Data Profile and Student Learning Profile
The purpose of the templates in the Bernhardt books was to give you a starting place for creating your own report describing your district and your school. When you have finished filling in the template, it should not read or look like a template that's been filled in, but rather it should read like a report that a consultant might write describing your district and your school.
 * 1) Red Text was in the template to alert you that you needed to replace their text with your own information OR it was put in to give you directions on what to do.
 * 2) Double check all red text and make sure you have replaced the text you're supposed to and have followed the directions.
 * 3) Delete the red text for directions you have followed
 * 4) If a choice of words is given in red (e.g., increase/decrease), pick the right word OR replace it with more descriptive text (e.g., maybe your student enrollment stayed rather constant over 10 years and didn't really increase or decrease . . . say so)
 * 5) Turn black the red text that is now your own information.
 * 6) Blanks were put in the template for you to fill in with your data.
 * 7) Make sure blanks are filled in with accurate information
 * 8) Take away the underlining and delete extra spacing around the data so that the sentence reads like a real sentence and not a sentence with a filled-in blank.
 * 9) You may have data and figures that you were not able to fill in for your school/district.
 * 10) Insert narrative that describes which data are missing and why (these data are not collected in this district; because the district is now a consolidated district, data from prior years are not available; these data are collected by the district but are not available to the public, . . . )
 * 11) Delete unused tables and charts
 * 12) Renumber the figures so that every chart/table has a figure number and all the numbers are consecutive
 * 13) Check the narrative describing the chart/table--does it mention the correct figure number?
 * 14) Double check your writing
 * 15) Does it make sense?
 * 16) Does it say anything important?
 * 17) Is it accurate?
 * 18) Double check "data" grammar: "data are," "data were," (not is or was) "these data" (not this data) "data show" (not data shows)
 * 19) Write conclusions (fill in the chart at the end with the questions)